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Loans, sales and receipts

Payment Receipt Template

The person who receives money gives the payer a signed record of the amount, the date and what it was paid for. Download it in Word or PDF, or fill it in online and print it.

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PAYMENT RECEIPT

Receipt number: ____________
Date: ____________
Received from: ____________
Address: ____________
The sum of: ____________
(In words: ____________)
In payment of: ____________ (for example: rent for the month of ____________ / invoice number ____________ / deposit for ____________ / repayment of loan)
Paid by: ____________ (cash / cheque number ____________ / bank transfer, reference ____________)
Total amount due: ____________
Amount received: ____________
Balance outstanding: ____________
This receipt confirms that the amount stated above has been received in full on the date shown.

Received by: ____________
Name: ____________
Title / ID number: ____________
Signature: ____________
Stamp:

When is a payment receipt used?

Whenever money changes hands without an invoice system: rent, a deposit, an advance, a loan repayment, a private sale. A receipt is the payer’s proof that they paid.

Signing and where it goes

The person who receives the money signs it and gives it to the payer. Keep a copy or a numbered counterfoil for your own records.

Points to get right

  • Number your receipts in order, so that a missing one is noticed.
  • Write what the payment is for, including the month for rent.
  • Show the balance still owed, if the payment was a part payment.
  • Never sign a receipt before the money is in your hand or your account.

How to fill it in

  1. Press Open in editor, or download the Word file to fill it in on your computer.
  2. Replace every blank line with your own details, and delete the clauses and choices that do not apply.
  3. Read it through once more as the other party would read it.
  4. In the editor, press Print / PDF to make a PDF, or Word in the File tab to save a Word file.

Before you sign

These templates are general forms written to save time, not legal advice. The law differs from country to country and changes, and a paper about property, money or employment has legal effect. Fill in every blank, delete what does not apply, check the result against the law where you are, and have an important document reviewed by a lawyer before it is signed.

Questions

Questions and answers

Is a receipt the same as an invoice?

No. An invoice asks for payment; a receipt confirms that payment has been received.

Does a receipt need a stamp?

Some countries require a revenue stamp on receipts above a certain amount. Check the local rule; the template has room for a stamp.

Is this payment receipt template free?

Yes. You can download it in Word or PDF, or fill it in online and print it, without payment or sign up, and no watermark is added.

Can I edit it online?

Yes. Press Open in editor: the template opens as an ordinary document in your browser. Fill in the blanks, change any clause, then download it as a Word file or a PDF.

Is it valid in my country?

It is written in a general form that is used in many countries, but the law differs from place to place. Check it against the rules where you are, and have an important document reviewed by a lawyer.

Is what I type sent anywhere?

No. What you type stays in your own browser on your device. Nothing is uploaded.

Loans, sales and receipts

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Fill it in online

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