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Employment and HR

Employment Contract Template

An employer and a new employee record the job, pay, hours, leave, notice and the other terms of the employment. Download it in Word or PDF, or fill it in online and print it.

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EMPLOYMENT CONTRACT

This Contract is made on ____________ between:
(1) ____________, of ____________ (the “Employer”); and
(2) ____________, of ____________ (the “Employee”).
1. Position and Start Date
The Employer employs the Employee as ____________, reporting to ____________, from ____________. The Employee shall perform the duties of that position and other reasonable duties the Employer assigns that suit the Employee’s skills.
2. Probation
The first ____________ months are a probationary period. During it either party may end the employment by giving ____________ days’ written notice.
3. Place and Hours of Work
The Employee’s normal place of work is ____________. Normal working hours are ____________ hours a week, from ____________ to ____________, ____________ to ____________, with a break of ____________. Work beyond these hours is paid or compensated as the law and the Employer’s policy provide.
4. Pay
The Employer shall pay the Employee a gross salary of ____________ a ____________, on the ____________ of each month, by transfer to the Employee’s bank account, after the deductions the law requires. The salary shall be reviewed once a year, without any obligation to increase it.
5. Benefits
The Employee is entitled to the following: ____________ (for example: medical cover, pension or provident fund, bonus, allowances).
6. Leave
The Employee is entitled to ____________ working days of paid annual leave in each year, in addition to public holidays, and to sick leave and other leave as the law and the Employer’s policy provide. Annual leave is taken at times agreed with the Employer.
7. Conduct and Policies
The Employee shall serve the Employer faithfully, follow its lawful instructions and policies, and not take other paid work that conflicts with the Employee’s duties without the Employer’s written consent.
8. Confidentiality
During and after the employment, the Employee shall not use or disclose the Employer’s confidential information, including its customer details, prices, methods and business plans, except in the proper course of the Employee’s duties or as the law requires.
9. Work Product
All work the Employee creates in the course of the employment, and all rights in it, belong to the Employer.
10. Termination
After probation, either party may end the employment by giving ____________ months’ written notice, or the longer period the law requires. The Employer may pay salary in place of notice. The Employer may end the employment without notice for serious misconduct, in accordance with the law. On leaving, the Employee shall return all property of the Employer.
11. General
This Contract and the Employer’s written policies set out the terms of the employment. It may be changed only in writing signed by both parties. Where the law gives the Employee a right more favourable than a term of this Contract, the law applies.
12. Governing Law
This Contract is governed by the laws of ____________.

For the Employer
Signature: ____________
Name: ____________
Date: ____________

The Employee
Signature: ____________
Name: ____________
Date: ____________

When is an employment contract used?

When a new employee joins, or when an existing employee who has never had written terms asks for them. Many countries require an employer to give employees their main terms in writing, usually from their first day or within a short time after.

Signing and where it goes

The employer gives two copies to the employee; both sign them and each keeps one. The employer keeps its copy in the employee’s personnel file.

Points to get right

  • Minimum wage, working hours, leave and notice are set by law in most countries. The contract can give more, never less.
  • Probation, notice and leave must match the employer’s policy and the law, not only each other.
  • Keep the duties broad enough to allow the job to change, but specific enough that the employee knows what is expected.
  • A restriction on working for competitors after leaving is not included, because it is unenforceable in many places. Get advice before adding one.

How to fill it in

  1. Press Open in editor, or download the Word file to fill it in on your computer.
  2. Replace every blank line with your own details, and delete the clauses and choices that do not apply.
  3. Read it through once more as the other party would read it.
  4. In the editor, press Print / PDF to make a PDF, or Word in the File tab to save a Word file.

Before you sign

These templates are general forms written to save time, not legal advice. The law differs from country to country and changes, and a paper about property, money or employment has legal effect. Fill in every blank, delete what does not apply, check the result against the law where you are, and have an important document reviewed by a lawyer before it is signed.

Questions

Questions and answers

What is the difference between an offer letter and an employment contract?

An offer letter makes the offer and states the main terms. The employment contract sets out all the terms in full and is signed by both sides. Many employers send the offer letter first and the contract before the start date.

Can this contract be used for a part-time job?

Yes. State the part-time hours in clause 3, and scale the leave and pay to those hours as the law requires.

Is this employment contract template free?

Yes. You can download it in Word or PDF, or fill it in online and print it, without payment or sign up, and no watermark is added.

Can I edit it online?

Yes. Press Open in editor: the template opens as an ordinary document in your browser. Fill in the blanks, change any clause, then download it as a Word file or a PDF.

Is it valid in my country?

It is written in a general form that is used in many countries, but the law differs from place to place. Check it against the rules where you are, and have an important document reviewed by a lawyer.

Is what I type sent anywhere?

No. What you type stays in your own browser on your device. Nothing is uploaded.

Employment and HR

Related templates

Any countryJob Offer LetterAn employer offers a candidate a job in writing and sets out the position, pay, start date and how to accept.Open template → Any countryExperience LetterAn employer confirms in writing that a person worked for it, for how long, in what position and how they performed.Open template → Any countrySalary CertificateAn employer certifies an employee’s position and monthly pay, for a bank, embassy, landlord or other office that asks for proof of income.Open template → Any countryResignation LetterAn employee tells the employer in writing that they are leaving, gives notice and names their last working day.Open template → Any countryNo Objection Certificate (NOC) from EmployerAn employer states that it has no objection to an employee travelling abroad, applying for a visa, studying or taking a new job.Open template →

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