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Employment and HR

Resignation Letter Template

An employee tells the employer in writing that they are leaving, gives notice and names their last working day. Download it in Word or PDF, or fill it in online and print it.

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RESIGNATION LETTER

____________ (Your name)
____________ (Your address)
Date: ____________
____________ (Manager’s name)
____________ (Title)
____________ (Company name and address)
Dear ____________,
Subject: Resignation from the position of ____________
Please accept this letter as formal notice of my resignation from the position of ____________ at ____________. In line with the notice period of ____________ in my contract, my last working day will be ____________.
I am grateful for the opportunities and support I have received during my ____________ years with the company. I have learned a great deal and have valued working with you and the team.
During my notice period I will complete my current work and do all I can to hand over my responsibilities smoothly, including ____________. Please let me know how I can best help with the transition.
I would be grateful if you could confirm my last working day and the arrangements for my final salary, any leave I have not taken, and the return of company property.
Thank you once again. I wish you and the company continued success.
Yours sincerely,

Signature: ____________
____________ (Your name)

When is a resignation letter used?

When you have decided to leave your job. Giving notice in writing fixes the date your notice period starts and your last working day, and keeps a record that you resigned in good order.

Signing and where it goes

Address it to your manager, with a copy to HR, and hand it over or send it by email. Keep a copy and note the date you sent it.

Points to get right

  • Check the notice period in your contract before you write the last working day.
  • Keep it short and positive. It goes on your file, and the next employer may ask for a reference.
  • Do not put complaints in the letter. If there is a problem, raise it separately.
  • Ask for your final pay, leave balance and the return of company property to be confirmed in writing.

How to fill it in

  1. Press Open in editor, or download the Word file to fill it in on your computer.
  2. Replace every blank line with your own details, and delete the clauses and choices that do not apply.
  3. Read it through once more as the other party would read it.
  4. In the editor, press Print / PDF to make a PDF, or Word in the File tab to save a Word file.

Before you sign

These templates are general forms written to save time, not legal advice. The law differs from country to country and changes, and a paper about property, money or employment has legal effect. Fill in every blank, delete what does not apply, check the result against the law where you are, and have an important document reviewed by a lawyer before it is signed.

Questions

Questions and answers

How much notice do I have to give?

The notice period in your employment contract, or the period set by law if that is longer. If you are on probation, it is usually shorter.

Can I resign by email?

Yes, in most cases. Attach this letter as a PDF and ask your manager to confirm that it has been received.

Is this resignation letter template free?

Yes. You can download it in Word or PDF, or fill it in online and print it, without payment or sign up, and no watermark is added.

Can I edit it online?

Yes. Press Open in editor: the template opens as an ordinary document in your browser. Fill in the blanks, change any clause, then download it as a Word file or a PDF.

Is it valid in my country?

It is written in a general form that is used in many countries, but the law differs from place to place. Check it against the rules where you are, and have an important document reviewed by a lawyer.

Is what I type sent anywhere?

No. What you type stays in your own browser on your device. Nothing is uploaded.

Employment and HR

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