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Employment and HR

Salary Certificate Template

An employer certifies an employee’s position and monthly pay, for a bank, embassy, landlord or other office that asks for proof of income. Download it in Word or PDF, or fill it in online and print it.

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SALARY CERTIFICATE

____________ (Company letterhead: name, address, phone, email)
Ref: ____________
Date: ____________
TO WHOM IT MAY CONCERN
This is to certify that ____________, holder of ID / passport number ____________, has been employed with ____________ since ____________ and at present holds the position of ____________ in the ____________ department, on a ____________ (permanent / contract) basis.
His / her monthly salary is as follows:
Basic salary: ____________
Housing allowance: ____________
Transport allowance: ____________
Other allowances: ____________
Gross monthly salary: ____________
Deductions (tax, pension, other): ____________
Net monthly salary: ____________
(Net monthly salary in words: ____________.)
This certificate is issued at the request of the employee for the purpose of ____________, and does not make the company liable as a guarantor for any loan or other obligation of the employee.

For ____________

Signature: ____________
Name: ____________
Title: ____________
Company stamp:

When is a salary certificate used?

When an employee needs proof of income: for a bank loan or credit card, a visa or residence application, renting a flat, opening an account or a school admission.

Signing and where it goes

The HR or accounts department prints it on the company letterhead, signs and stamps it, and gives it to the employee, who hands it to the bank, embassy or landlord.

Points to get right

  • The figures must match the payslips and the bank statements the employee will submit with it.
  • State the purpose: some banks and embassies ask for a letter addressed to them by name.
  • Keep the closing sentence: the certificate is proof of salary, not a guarantee by the company.
  • Issue it with a reference number and keep a copy, so that a bank or embassy that calls to verify it can be answered.

How to fill it in

  1. Press Open in editor, or download the Word file to fill it in on your computer.
  2. Replace every blank line with your own details, and delete the clauses and choices that do not apply.
  3. Read it through once more as the other party would read it.
  4. In the editor, press Print / PDF to make a PDF, or Word in the File tab to save a Word file.

Before you sign

These templates are general forms written to save time, not legal advice. The law differs from country to country and changes, and a paper about property, money or employment has legal effect. Fill in every blank, delete what does not apply, check the result against the law where you are, and have an important document reviewed by a lawyer before it is signed.

Questions

Questions and answers

Is a salary certificate the same as a payslip?

No. A payslip shows one month’s pay. A salary certificate confirms the person’s position and regular salary in a letter, and is what banks and embassies usually ask for in addition to payslips.

Who can sign a salary certificate?

Usually the HR manager, the finance manager or a director — someone the bank or embassy can contact to verify it.

Is this salary certificate template free?

Yes. You can download it in Word or PDF, or fill it in online and print it, without payment or sign up, and no watermark is added.

Can I edit it online?

Yes. Press Open in editor: the template opens as an ordinary document in your browser. Fill in the blanks, change any clause, then download it as a Word file or a PDF.

Is it valid in my country?

It is written in a general form that is used in many countries, but the law differs from place to place. Check it against the rules where you are, and have an important document reviewed by a lawyer.

Is what I type sent anywhere?

No. What you type stays in your own browser on your device. Nothing is uploaded.

Employment and HR

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