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Employment and HR

Job Offer Letter Template

An employer offers a candidate a job in writing and sets out the position, pay, start date and how to accept. Download it in Word or PDF, or fill it in online and print it.

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JOB OFFER LETTER

____________ (Company name and address)
Date: ____________
____________ (Candidate’s name)
____________ (Address)
Dear ____________,
Subject: Offer of employment as ____________
We are pleased to offer you the position of ____________ with ____________, in the ____________ department, reporting to ____________. We were impressed by your experience and believe you will be a valuable member of our team.
The main terms of the offer are:
Start date: ____________
Place of work: ____________
Working hours: ____________
Salary: ____________ a ____________ (gross), paid on the ____________ of each month
Benefits: ____________
Annual leave: ____________ working days a year, in addition to public holidays
Probation: ____________ months
Notice period: ____________ during probation, and ____________ after it
This offer is subject to: (a) satisfactory references; (b) proof of your identity, qualifications and right to work; and (c) ____________. Full terms will be set out in your employment contract, which you will receive before your start date.
To accept this offer, please sign and return a copy of this letter by ____________. If we do not hear from you by that date, the offer will lapse. If you have any questions, contact ____________ at ____________.
We look forward to welcoming you.
Yours sincerely,

____________ (Name)
____________ (Title)

ACCEPTANCE
I, ____________, accept the offer of employment on the terms set out above, and will start on ____________.
Signature: ____________ Date: ____________

When is a job offer letter used?

When an employer has chosen a candidate and wants to make the offer in writing, so that the candidate can accept it and resign from their current job with confidence.

Signing and where it goes

The employer sends it to the candidate, usually by email as a PDF. The candidate signs the acceptance at the bottom and sends it back by the date given.

Points to get right

  • State the salary as gross or net, and per month or per year, so there is no doubt.
  • List the conditions of the offer — references, documents, background checks — before the candidate resigns elsewhere.
  • Give a date by which the offer must be accepted.
  • Do not promise anything in the letter that will not be in the contract.

How to fill it in

  1. Press Open in editor, or download the Word file to fill it in on your computer.
  2. Replace every blank line with your own details, and delete the clauses and choices that do not apply.
  3. Read it through once more as the other party would read it.
  4. In the editor, press Print / PDF to make a PDF, or Word in the File tab to save a Word file.

Before you sign

These templates are general forms written to save time, not legal advice. The law differs from country to country and changes, and a paper about property, money or employment has legal effect. Fill in every blank, delete what does not apply, check the result against the law where you are, and have an important document reviewed by a lawyer before it is signed.

Questions

Questions and answers

Is an offer letter legally binding?

Once the candidate accepts it, an offer letter can be binding in many countries, especially on the terms it states. That is why the conditions and the salary must be written carefully.

Can I send it by email?

Yes. Send it as a PDF and ask for a signed copy back, or a clear acceptance by reply.

Is this job offer letter template free?

Yes. You can download it in Word or PDF, or fill it in online and print it, without payment or sign up, and no watermark is added.

Can I edit it online?

Yes. Press Open in editor: the template opens as an ordinary document in your browser. Fill in the blanks, change any clause, then download it as a Word file or a PDF.

Is it valid in my country?

It is written in a general form that is used in many countries, but the law differs from place to place. Check it against the rules where you are, and have an important document reviewed by a lawyer.

Is what I type sent anywhere?

No. What you type stays in your own browser on your device. Nothing is uploaded.

Employment and HR

Related templates

Any countryEmployment ContractAn employer and a new employee record the job, pay, hours, leave, notice and the other terms of the employment.Open template → Any countryExperience LetterAn employer confirms in writing that a person worked for it, for how long, in what position and how they performed.Open template → Any countrySalary CertificateAn employer certifies an employee’s position and monthly pay, for a bank, embassy, landlord or other office that asks for proof of income.Open template → Any countryResignation LetterAn employee tells the employer in writing that they are leaving, gives notice and names their last working day.Open template → Any countryNo Objection Certificate (NOC) from EmployerAn employer states that it has no objection to an employee travelling abroad, applying for a visa, studying or taking a new job.Open template →

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