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Employment and HR

Experience Letter Template

An employer confirms in writing that a person worked for it, for how long, in what position and how they performed. Download it in Word or PDF, or fill it in online and print it.

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EXPERIENCE LETTER

____________ (Company letterhead: name, address, phone, email)
Ref: ____________
Date: ____________
TO WHOM IT MAY CONCERN
This is to certify that ____________, holder of ID / passport number ____________, was employed with ____________ from ____________ to ____________.
At the time of leaving, ____________ held the position of ____________ in the ____________ department. His / her main responsibilities were:
1. ____________
2. ____________
3. ____________
During this period we found him / her to be hardworking, reliable and professional. He / she carried out the duties of the position to our satisfaction and worked well with colleagues and clients.
He / she left the company of his / her own accord, and all dues have been settled. We wish him / her every success in the future.
This letter is issued at the request of the employee, without any liability on the part of the company.

For ____________

Signature: ____________
Name: ____________
Title: ____________
Company stamp:

When is an experience letter used?

When an employee leaves and asks for proof of their service. A new employer, a university, an immigration authority or a professional body usually asks for it to confirm the dates, the position and the duties.

Signing and where it goes

It is printed on the company letterhead, signed by a manager or the HR department, stamped, and handed or emailed to the former employee.

Points to get right

  • The dates of joining and leaving must match the payroll and employment records exactly. Immigration authorities check them.
  • Describe the duties the person really did. Visa and skills assessments are decided on them.
  • Use the full name as it appears in the passport.
  • Say only what the company can stand behind.

How to fill it in

  1. Press Open in editor, or download the Word file to fill it in on your computer.
  2. Replace every blank line with your own details, and delete the clauses and choices that do not apply.
  3. Read it through once more as the other party would read it.
  4. In the editor, press Print / PDF to make a PDF, or Word in the File tab to save a Word file.

Before you sign

These templates are general forms written to save time, not legal advice. The law differs from country to country and changes, and a paper about property, money or employment has legal effect. Fill in every blank, delete what does not apply, check the result against the law where you are, and have an important document reviewed by a lawyer before it is signed.

Questions

Questions and answers

What is the difference between an experience letter and a relieving letter?

An experience letter describes the service and the work. A relieving letter only confirms that the person has been released from employment and has handed over. Some employers issue both, others combine them.

Can a former employee ask for one years later?

Yes. Employers usually issue it from their records whenever a former employee asks.

Is this experience letter template free?

Yes. You can download it in Word or PDF, or fill it in online and print it, without payment or sign up, and no watermark is added.

Can I edit it online?

Yes. Press Open in editor: the template opens as an ordinary document in your browser. Fill in the blanks, change any clause, then download it as a Word file or a PDF.

Is it valid in my country?

It is written in a general form that is used in many countries, but the law differs from place to place. Check it against the rules where you are, and have an important document reviewed by a lawyer.

Is what I type sent anywhere?

No. What you type stays in your own browser on your device. Nothing is uploaded.

Employment and HR

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